function centre

Party Planning Checklist: Plan an Awesome Event – Function Room Hire in Geelong

Here at The Grovedale Hotel, we love a good party, and we’re sure you do too! Which is why we want to help take the guesswork out of planning your next event in Geelong with our function centre party planning checklist. So we’ve rounded up a list of everything you need to think about when planning your next party in a function centre.

It is important to remember that every party and all function venues are different, and have different needs, so first take the size of your event, the kind of event and function room hire you to think will suit it – that’s the best starting point.

1. Write a guest list:

First up, write a guest list, keeping in mind that only 70-80% of the people you invite will attend, from this number you can start to gauge the kind of function venues you need to look at, as well as the capacity of the function room hire space. At the Grovedale Hotel, we have a number of function rooms for hire in Geelong so there is always one perfect for your event, no matter the style or size.

2. Select a date at your function centre:

Once you know who is invited, what kind of function room hire you to need, it is time to select a date. To avoid disappointment make sure you’re thinking far enough ahead, or be flexible with your date so that we can offer you the best function room hire for your event, here at The Grovedale Hotel in Geelong.

3. Decide on a theme, and send out invitations to your party:

Now you’ve sorted your guests and the function venue you need to decide on a theme if there will be one. Whether it is a cocktail event with cocktail dress attire, a fancy dress party or a formal function, the crew at The Grovedale Hotel in Geelong can work with you to understand which configuration of your function venue will work best. Then You can send out invitations to your guests!

This is also the time to book speakers or entertainment for your function centre party, why not look into a DJs or photo booths always add a bit of extra fun.

4. Plan the details:

Catering is the key to a perfect event at all function venues, make sure to pick up on any dietary requirements, are other needs. Research decoration ideas on Pinterest, blogs or magazines that will suit your function room hire and place any orders that you need such as cakes, party favours or flowers.

5. Tie up loose ends:

A week or two out, call or email any guests who haven’t yet RSVP’d just to make sure in case you need to redo numbers with you function centre. Closer to the day make a party playlist to set the mood for the party, make sure you pick up any orders such flowers and finally… decorate your function centre!

If you’re looking to organise your next party at an awesome function venue, make sure to get in contact with us, here at The Grovedale Hotel in Geelong!